Work Environment : Although secretaries and administrative assistants work in nearly every industry, many are employed in schools, hospitals, and government, legal, and medical offices. Most work full time. How to Become One : High school graduates who have experience using computer software applications usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology.
Executive secretaries usually need several years of related work experience. Job Outlook : Employment of secretaries and administrative assistants is projected to decline 9 percent over the next ten years. Most job openings will result from the need to replace workers who leave the occupation.
Related Careers : Compare the job duties, education, job growth, and pay of secretaries and administrative assistants with similar occupations. Following is everything you need to know about a career as a secretary or administrative assistant with lots of details. As a first step, take a look at some of the following jobs, which are real jobs with real employers.
You will be able to see the very real job career requirements for employers who are actively hiring. The link will open in a new tab so that you can come back to this page to continue reading about the career:. The secretary in the School of Film and Media Arts is the initial contact person for faculty, students and outside clients and patrons.
As such, the secretary must have an understanding of the Administrative Assistant responsibilities and requirements. Assist at the front desk and in the classrooms of a Premier Early Childcare center.
Assist with activities This job is very rewarding interacting with parents and children of local families. The Administrative Assistant supports the business office function in the community, including tasks related to human resources, purchasing, risk and legal as well as IT.
This position will also Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff. Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents.
They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty. Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports.
Some also supervise clerical staff. Legal secretaries perform work requiring knowledge of legal terminology and procedures.
They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs. Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists.
They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments.
Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures. Secretaries and administrative assistants, except legal, medical, and executive form the largest subcategory of secretaries and administrative assistants. They handle an office's administrative activities in almost every sector of the economy, including schools, government, and private corporations.
For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students' records. Supportive management that stands behind employees. Workers are treated fairly by their company, they are supported by management, and have supervisors who train them well.
Serve and work with others. Workers usually get along well with each other, do things to help other people, and are rarely pressured to do things that go against their sense of right and wrong.
Job security and good working conditions. There is usually a steady flow of interesting work, and the pay and conditions are generally good. Results oriented. Workers are able to use their strongest abilities, giving them a feeling of accomplishment. Work alone and make decisions. Workers are able to try out their own ideas, make decisions on their own, and work with little or no supervision. Advancement and the potential to lead.
Workers are recognised for the work that they do, they may give directions and instructions to others, and they are looked up to in their company and their community. Interests are the style or type of work we prefer to do.
All interest areas are shown below. Following set procedures and routines. Working with numbers and details more than with ideas, usually following rules. Starting up and carrying out projects. Leading people and making many decisions. Sometimes require risk taking and often deal with business.
Working with forms, designs and patterns. Often need self-expression and can be done without following rules. Practical, hands-on work. Often with plants and animals, or materials like wood, tools, and machinery. Decline Future Growth What is future growth? High skill Skill level rating what are the different skill levels? Full-time workers usually work 35 hours or more a week in all their jobs combined.
More about Secretaries. Secretaries Secretaries General Legal Secretaries. You may also like. Employment Snapshot Size : This is a large occupation. Location: Secretaries work in many parts of Australia. New South Wales has a large share of workers.
Earnings tend to be lower when starting out and higher as experience grows. Hours: Full-time workers spend around 41 hours per week at work compared to the average of 44 hours. Age: The average age is 50 years compared to the average of 40 years. Employment Outlook. Year Number of Workers Weekly Earnings. Main Industries. States and Territories. NSW VIC QLD WA TAS 1. ACT 1. Age Profile. Education Level. Customer and personal service. Computers and electronics.
English language. English language including the meaning and spelling of words, rules of composition, and grammar. Administration and management.
Arithmetic, algebra, geometry, calculus, or statistics. Education and training. Communications and media. Media production, communication, and dissemination. Includes written, spoken, and visual media. Personnel and human resources. Economics and accounting. Public safety and security. Use of equipment, rules and ideas to protect people, data, property, and institutions. Law and government. How our laws and courts work. Government rules and regulations, and the political system.
Production and processing. Moving people or goods by air, rail, sea, or road. Sales and marketing. Philosophy and theology. Therapy and counselling. Transmission, broadcasting, switching, control, and operation of telecommunications systems. Skills Skills can be improved through training or experience. Active listening. Listening to others, not interrupting, and asking good questions. Reading comprehension. Writing things for co-workers or customers.
Critical thinking. Thinking about the pros and cons of different ways to solve a problem. Time management. Managing your own and other peoples' time to get work done. Serving others. Active learning. Being able to use what you have learnt to solve problems now and again in the future. Keeping track of how well work is progressing so you can make changes or improvements. Social perceptiveness. Understanding why people react the way they do. Interacting With Computers — Using computers and computer systems including hardware and software to program, write software, set up functions, enter data, or process information.
Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources. Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time. Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources.
This information can be exchanged in person, in writing, or by telephone or e-mail. Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems. Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
Assisting and Caring for Others — Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients. Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others. Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.
Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions. All 37 displayed. Answer telephones to direct calls or provide information. Discuss account status or activity with customers or patrons. Greet customers, patrons, or visitors. Refer customers to appropriate personnel. Execute sales or other financial transactions. Enter information into databases or software programs. Operate computers or computerized equipment.
Collect deposits, payments or fees. Operate office equipment. Report maintenance or equipment problems to appropriate personnel. Record personnel information. Select resources needed to accomplish tasks. Operate communications equipment or systems. Schedule appointments. Distribute materials to employees or customers. Issue documentation or identification to customers or employees. Record information from meetings or other formal proceedings. Prepare documentation for contracts, transactions, or regulatory compliance.
Order materials, supplies, or equipment. Develop organizational policies or programs. Prepare employee work schedules. Send information, materials or documentation. Compile data or documentation. Make travel, accommodations, or entertainment arrangements for others.
Schedule operational activities. Distribute incoming mail. Proofread documents, records, or other files to ensure accuracy. Route mail to correct destinations.
Search files, databases or reference materials to obtain needed information. Supervise clerical or administrative personnel.
Manage clerical or administrative activities. Coordinate operational activities. Maintain current knowledge related to work activities. Train personnel. Transcribe spoken or written information. Prepare informational or reference materials. Develop computer or online applications. All 21 displayed.
0コメント